Statement of Philosophy:

Participation, performance and competition in the extra-curricular program will focus on the opportunity for students to develop and exhibit skills to the best of their abilities. All athletic teams, activity programs and events will be treated with equality. Team and individual performance will be developed and recognized. At the 5th and 6th grade levels the focus will be on player development for both individual and team skills. All players should receive a fair amount of time in practice and competitive situations. At the 7th and 8th grade levels player development continues in a more competitive interscholastic environment where all players are afforded fair practice time to develop their skills and earn competitive playing time based on skill development, ability to play with team goals in mind, and willingness to be properly coached.


Goals of the Extra-curricular Program:


·       To encourage all students to participate

·       To develop individual skills within cooperative group settings

·       To expand interest in lifetime and leisure activities

·       To provide opportunity for personal and social growth

·       To develop a positive self-discipline

·       To develop self-motivation and self esteem

·       To teach and promote sportsmanship and respect for opponents


Objectives of the Extra-curricular Program:

·       The values of good sportsmanship and the dynamics of teamwork shall be stressed constantly.

·       The importance of teaching students to give and receive recognition shall be incorporated into practices, games, and performances.

·       The interaction of special friendships and the impact of adult role models should always be a part of the awareness of those working with students.

·       Students shall be challenged to strive for the highest level of excellence for each activity as they participate, compete, or perform.

·       Students shall be given the opportunity to explore the capabilities of their changing physical make-up, with the recognition of the potential for further physical growth.

·       While one objective of any interscholastic competition is to win, when a game is obviously decided early in either direction all players should get appropriate floor time. 


St. Joseph Middle School is a member of the Illinois Elementary School Association.  As a member of this organization our school abides by all the By-Laws set forth in the IESA handbook. A copy of this may be accessed on the IESA website at The IESA by-laws govern all 7th and 8th grade activities and any 5th or 6th graders who participate as a member of a 7th and 8th grade team.



Code of Conduct for Participants in Extracurricular Activities


This Code of Conduct applies to all school-sponsored activities that are neither part of an academic class nor otherwise carry credit or a grade.  Sponsors shall create a roster of students who are members or participants in an extracurricular activity and maintain attendance records.

The goal of the extracurricular program is to provide opportunities for students to pursue interests and develop life skills beyond the classroom.  An additional goal of the athletic program is to develop the physical skills of student athletes, which will allow them to compete to the best of their ability within the School Board policies and the by-laws of any association of which the school is a member.

Members must conduct themselves at all times, including after school and on days school is not in session, as good citizens and exemplars of their school - they must behave in ways that are consistent with good sportsmanship, leadership, and appropriate moral conduct.  They are expected to demonstrate good citizenship and exemplary conduct in the classroom, in the community, and during all facets of the activity.

The Code of Conduct below describes the expectations and goals of the extracurricular and athletic programs.  This Code does not contain a complete list of inappropriate behaviors for students in extracurricular activities and athletics.  This Code of Conduct will be enforced 365 days a year, 24 hours a day.  A student may be excluded from activities or competition while the school is conducting an investigation regarding that student’s conduct.

Students and their parents/guardians are encouraged to seek assistance from the student assistance program regarding alcohol or other drug problems.  Family-referrals or self-referrals will be taken into consideration in determining consequences for Code of Conduct violations.

Code of Conduct

A student participating in an activity or athletic program will be subject to disciplinary action if he or she violates this Code of Conduct for Extracurricular Activities. Violations will be treated cumulatively, with disciplinary penalties increasing with subsequent violations.

The student shall not:

          1.     Violate the District’s policies or procedures on student discipline;

          2.     Use a beverage containing alcohol (except for religious purposes);

          3.     Use tobacco in any form;

          4.     Use, possess, buy, sell, barter, or distribute any illegal substance or paraphernalia;

          5.     Use, possess, buy, sell, barter, or distribute any object that is or could be considered a weapon or any item that is a “look alike” weapon.  This prohibition does not prohibit legal use of weapons in cooking and in sports, such as archery, martial arts practice, target shooting, hunting, and skeet;

          6.     Attend a party or other gathering and/or ride in a vehicle where alcoholic beverages and/or controlled substances are being consumed by minors;

          7.     Act in an unsportsmanlike manner;

          8.     Vandalize or steal;

          9.     Haze other students;

       10.     Violate the written rules for the activity or sport;

       11.     Behave in a manner that is detrimental to the good of the group or school;

       12.     Be insubordinate or disrespectful toward the activity’s sponsors or team’s coaching staff;

       13.     Falsify any information contained on any permit or permission form required by the activity or sport.

Due Process Procedures

Students who are accused of violating the Code of Conduct for Extracurricular Activities are entitled to the following due process:

1.     The student should be advised of the disciplinary infraction with which he or she is being charged.

2.     The student shall be entitled to a hearing before an appropriate administrator.

3.     The student will be able to respond to any charges leveled against him or her.

4.     The student may provide any additional information he or she wishes for the administrator to consider.

5.     The administrator, with the help of other staff members if needed, may interview material witnesses or others with evidence concerning the case.

6.     If the administrator finds, after reviewing the evidence, that the violation occurred, he or she will impose sanctions on the student, as follows:

a.      Sanctions for violations other than drug and alcohol will be based on the nature of the offense and the number of offenses, and may include suspension from all activities or sports:

·       A specified period of time or percentage of events, competitions, or practices

·       The remainder of the season or for the next season

·       The remainder of the student’s middle school career

b.     Sanctions for alcohol and other drug violations will be based on the following:

First violation:

·       Use, possession, buying, selling, bartering, or distributing:  A suspension of one third of the total number of performances, activities, or competitions or the remainder of the season, whichever is shorter.  This penalty will be reduced if the student successfully completes a school-approved chemical awareness program.

·       Attendance at a party or riding in a vehicle where alcoholic beverages and/or controlled substances are being consumed:  A suspension of one sixth of the total number of performances, activities or competitions, or the remainder of the season, whichever is shorter.

·       The student will be required to practice with the group, regardless of the violation (unless suspended or expelled from school).

Second violation:

·       Use, possession, buying, selling, bartering, or distributing:  A suspension of 12 weeks or 1 season, including suspension from all performances, activities, or competitions during this period.  To participate again in any activities, the student must successfully participate in and complete a school-approved alcohol and other drug abuse assessment and follow all recommendations from that assessment.

·       Attendance at a party or riding in a vehicle where alcoholic beverages and/or controlled substances are being consumed:  A suspension of one third of the season and all extracurricular group performances, activities, or competitions during this period.

·       The student may be required to practice with the group (unless suspended or expelled from school).

Third violation:

·       Use, possession, buying, selling, bartering, or distributing:  A suspension from extracurricular activities for the remainder of the student’s middle school career.

·       Attendance at a party or riding in a vehicle where alcoholic beverages and/or controlled substances are being consumed:  A suspension of one calendar year from the date of the suspension, including all extracurricular activities during this period.

7.     The administrator will make a written report of his or her decision and rationale.  The student may appeal the decision to the Building Principal.

All students remain subject to the Board’s student discipline policy and/or the school’s student handbook and the disciplinary measures listed in them.



Extra-Curricular Code of Conduct for Parents

1.     I will not force my child to participate in activities they do not desire to participate in.

2.     I will remember that children participate to have fun and learn and that the game is for the youth, not for the adults.

3.     I will inform the coach of any physical disability or ailment that may affect the safety of my child or the safety of others.

4.     I will learn the rules of the game and the policies of the school and related conference or state level guidelines for participation.

5.     I (and my guests) will be a positive role model for my child and others and encourage sportsmanship by showing respect and courtesy, and by demonstrating positive support for all players, coaches, officials, and spectators at every game or activity in which my child participates.

6.     I (and my guests) will not engage in any kind of un-sportsmanlike conduct with any official, coach, player, or parent such as booing and taunting; using profane language or gestures; or use of intimidating tactics.

7.     I will not encourage any behaviors or practices that would endanger the health and / or well being of the athletes.

8.     I will teach my child to play by the rules and to resolve conflicts without resorting to hostility, or physical aggression.

9.     I will demand that my child treat other players, coaches, officials, and spectators with respect regardless of race, creed, color, sex, or ability.

10.  I will teach my child that doing one’s best is more important than winning, so that my child will never feel defeated by the outcome of a game or his/her performance.

11.  I will never ridicule or yell at my child or another participant for making a mistake or for losing a competition.

12.  I will emphasize skill development, sportsmanship, team building and cooperation and how they benefit my child over winning.

13.  I will promote the emotional and physical well being of the athletes ahead of any personal desire I may have for my child to win.

14.  I will respect the officials and their role and authority during games.

15.  I will never question, or confront coaches at the game site; will speak with the coaches at an agreed upon time and place; and will conduct any meeting with coaching staff in a positive manner.

16.  I will refrain from coaching my child or other players during games and practices, unless I am one of the official coaches of the team, or have been asked to provide input by the coach.


I also understand that if I fail to abide by the Code of Conduct for Parents, I could be subject to administrative action that could include, but is not limited to the following:

·       Verbal warning from the official, or administration.

·       Written warning that will include future expectations.

·       A single game suspension with documentation of violation kept on file.

·       Season suspension of attendance at activities.

·       School year suspension of attendance at activities.






Participation Policies


5th – 8th Grade Cross Country – there will be no cuts for this activity.


7th & 8th Grade Baseball & Softball – teams consists of no more than 18 players and are a combined 7th / 8th grade team. Season will consist of 12-15 games and the IESA post season tournament.


5th /6th Grade Basketball and 6th Grade Volleyball:

·       There will be no cuts at this level up to 30 participants.

·       An appropriate number of teams will be created based on the number of participants.

·       If there is more than 1 team they will be divided into teams of comparable talent.

·       If there is more than 1 team they will practice together with an emphasis on skill development. 

·       If there is more than 1 team the schedule will be divided equally so that teams play an equal number of games or matches.



7th & 8th Grade Basketball – each team will consist of no more than 15 participants with each grade level fielding separate teams. Seasons will consist of no more than 22 total games/matches and the IESA post season tournament.


7th & 8th Grade Volleyball– each team will consist of no more than 15 participants with each grade level fielding separate teams. Seasons will consist of no more than 22 total games/matches and the IESA post season tournament.


6th – 8th Grade Track – there will be no cuts for this activity.


6th – 8th Grade Scholastic Bowl – this activity will consist of no more than 30 participants on 2 teams. 15 on Varsity and 15 on Junior Varsity.


7th & 8th Grade Cheerleading – this activity will consist of no more than 12 participants and is a combined 7/8 activity.


6th – 8th Speech Contest – All who properly prepare may participate.


6th – 8th Music Contest – All who properly prepare may participate.


6th – 8th Student Council – this activity will consist of voting members elected by their peers. Any student may participate in Council meetings and provide input to their representatives.



St. Joseph Middle School offers an opportunity for students to participate in the following activities but does not provide coaching or teaching at this time. These activities are offered as a way to expand our extra-curricular opportunities for students who are already participating in these activities on their own and give them the opportunity to represent their school in IESA tournaments.


Boys and Girls Golf - This activity is open to those 7th and 8th grade students who are avid golfers who play regularly and want to represent their school in the IESA state tournament in the fall. Students who are interested in participating in the tournament need to notify the athletic director in the spring prior to the next school year.

Boys and Girls Bowling - This activity is open to those 7th and 8th grade students who are avid bowlers who play regularly and want to represent their school in the IESA state tournament in the winter. Students who are interested in participating in the tournament need to notify the athletic director in the fall prior to the entry deadline.

Chess - This activity is open to those 6th, 7th and 8th grade students who understand the rules of the game and play regularly who want to represent their school at the IESA state tournament in February. Interested students should review the rules and tournament format on the IESA website at before committing to this activity.

Team Tryouts – will consist of at least three days of grading/scoring.  The head coach of each sport will meet with the Athletic Director prior to conducting tryouts to discuss the process the coach will use and to get the Athletic Directors approval. 


Multiple Activity Participation – students may participate in no more than 2 activities at the same time provided they adhere to the schedule given to them by the sponsor/coach of both activities. Every effort will be made by both activity coaches/sponsors to minimize the impact of multiple participation on either activity. Students are strongly encouraged to discuss participation in multiple activities and the impact on their role as a student first with their parents. Exceptions to this would be participation in more than 2 activities where no conflict exists.


Participation In School and Non-school Related Activities – When a student is participating in a school and non-school related activity, the school related activity should take precedence. Missing a school related activity for non-school related activities will result in a diminished role in or a release from the school activity depending on the impact of the conflict.



St. Joseph Middle School Activity Fee Policy


St. Joseph District #169 has implemented an activity fee which assists to defray costs of activities so that the District can continue to offer a variety of opportunities for our students to grow outside the classroom setting.


Fee Schedule:

$35 per activity per student.

$70 maximum per student per academic year.

$140 maximum per family per year.


For students who qualify for the free lunch program the fee will be waived. For students who qualify for the reduced lunch program the fee will be half of the regular fee. This fee is charged for the following activities: Cross Country, Baseball, Softball, Basketball, Volleyball, Track and Field, Scholastic Bowl, and Cheerleading.


Students who participate in the IESA Music and Speech Contest will be charged a fee of $5 to offset the cost of these contests regardless of the number of performances they participate in. If registration is late due to actions of the District then the District will be responsible for all late fee charges. If the late registration is due to actions of the participant then the participant will be responsible for all late fee charges.


Students who wish to participate in golf, bowling or chess will split the tournament entry fees with the District. Any participant wanting to enter after the early entry period but before the entry deadline will incur any additional late fees assessed by IESA.


Questions and Answers

Who is required to pay the activity fee? All students must pay an annual activity participation fee in order to participate in an activity for the current school year.

When does the fee have to be paid? The fee is to be paid when the student makes the respective team when numbers are limited or before they can practice when numbers are not limited.

May a student participate, if he/she does not pay the fee? No, a student cannot participate until the participation fee has been paid.

If a student quits the team or activity will he/she receive a refund for the athletic participation fee? No, he/she will not receive a refund.

If a student is removed from the team for disciplinary reasons or is ineligible under current eligibility rules will he/she receive a refund? No, a student who is removed from the team will not receive a refund.



Eligibility - Depending upon the activity, students in 5th through 8th grade must meet the following IESA and school guidelines to be eligible for participation in extra curricular programs:


1.     Students must have a current physical on file in the school office. This must be on file before a student can participate in tryouts or practice. A current physical means it must not be more than one year old and/or it cannot expire within the season or the student becomes ineligible.

2.     Students must be passing all classes. Academic eligibility rosters are checked weekly, if a student falls below passing he/she will be determined ineligible for the next week and will remain ineligible until passing grades are attained. Students who are ineligible for academic reasons for any three weeks of a season will be dismissed from their activity to focus on academics. Grades are checked at the end of each week on Friday morning with the eligibility period being Monday through Saturday of the following week.

3.     Students must be in attendance at least one half day (150 minutes) to be eligible to participate in an activity on the same day the student was absent. (must be here by 11:30) Exceptions may be made for funerals or other family emergencies. The intent of this rule is to keep sick students home, sick students should not be sent to school just so they can play that evening.

4.     Students who are under suspension for any reason will not be permitted to participate in or attend activities during the period of their suspension.

5.     Students who are serving a bus riding suspension will not be permitted to ride school busses for EC activities and therefore would not participate in away activities during the riding suspension.

6.     Activity fees must be paid per the fee policy before beginning non-limited activities or once making the team for limited activities.


Transportation - A student participating in school-sponsored activities shall ride the bus or vehicles arranged by school authorities to and from the place of activity whenever travel is involved.  All participants are encouraged to ride the bus home as well however if a parent /guardian feels it is advisable for his/her child to ride home with them after such an activity, they should contact (in person) the coach or teacher in charge and sign their child out so an accurate count of all students can be made. Students may not ride home with someone else’s parents without BOTH parents arranging this with the coach ahead of time. If a student is suspended from bus riding privileges, the suspension includes transportation to school sponsored events during the term of the suspension.



Coaches will make sure each player has a practice and game schedule at the start of each season that indicates location and time for each practice and game. Practices will last 1 ˝ to 2 hours. Due to the large number of teams requiring gym space for practices and games your athlete’s practice may be schedule right after school or in the evening. There may be some instances where a practice may be held before school as well. Players should be dressed and ready to practice at the scheduled start time. This would include the setting up of any equipment as directed by the coach. While practices are not officially closed to parents we encourage parents to allow coaches the time to fully work with their child and others during scheduled practices. This does not always happen when parents attend practice sessions.


Weekend / Extra Practices

Coaches may schedule additional practices. If this is going to happen, they will inform players and parents well in advance of this schedule. Due to school holidays or tournaments, coaches may opt to have a weekend practice. Again, players and parents will be told well in advance of these changes, and weekend practices will not be mandatory.


Unexcused Absences / Tardiness from Practices

If a player has an unexcused absence from a practice, they will not be allowed to participate in the next game. This includes, but is not limited to detentions, not telling a coach personally they will miss a practice, or being in school and not showing up at practice. If a player has three unexcused absences, they may be removed from the team. Being late to practice excessively will result in a reduction of participation or removal from the activity.


Excused Absences

Excused absences could include things such as family emergencies, a player being sick, or medical appointments. Coaches need to be notified if a player is not coming to practice by the parent or player. Sending word with someone other than these people is not acceptable, and will be considered unexcused. If the absence is extensive, there may be a reduction in playing time / participation due to the nature of the affected activity.


Dress for Practices and Contests

All participants should wear proper practice attire for their activity. IESA by-laws do not allow jewelry to be worn during contests.  These items will not be permitted to be worn in practice. The school issued uniform will be worn for contests only. This uniform should not be worn for any other reason and should not be given to others to wear.



District Expectations for:


The Coaches

·       Set a good example for players and spectators: Please refrain from arguments in front of the players and spectators; no gestures which indicate an official or opposing coach does not know what he or she is doing; no throwing of objects in disgust.

·       Respect the integrity and judgment of the game officials. Avoid public criticism of game officials.

·       Display modesty in victory and graciousness in defeat.

·       Teach sportsmanship and reward/acknowledge players that display good sportsmanship.

·       Abide by and teach the rules of the game in letter and in spirit.

·       Respect the integrity and personalities of the individual athletes.



The Spectators

·       Avoid criticism of game officials and sideline coaching which detracts from the performance of the student.

·       A ticket is a privilege to observe the contest and not a license to verbally assault others.

·       Learn the rules of the game, so that you may understand the game and appreciate the effort of the participants.

·       Remember that the school athletic experience is a learning experience for students and mistakes are sometimes made.

·       Recognize and show appreciation for outstanding play by either team.

·       Fans are not at an event to intimidate or ridicule, but to support and enjoy the competition. 6


The Officials

·       Accept your role in an unassuming manner.

·       Know the rules of the game thoroughly.

·       Never exhibit emotions or argue with participants or coaches when enforcing the rules.

·       Maintain confidence and poise, controlling the contest from start to finish.


The Cheerleaders

·       Select positive cheers which praise your team without antagonizing the opponents.

·       Encourage a positive crowd alternative when booing or an inappropriate chant begins by starting a popular cheer.

·       Give encouragement to injured players and recognition to outstanding performances by both teams.

·       Treat opposing cheerleaders the way you would wish to be treated, as a guest or friend.


The School Administration

·       Provide appropriate supervisory personnel for each interscholastic event. Develop a crowd control plan for both home and away games.

·       Support participants, coaches and fans who teach and display good sportsmanship.

·       Actively discourage undesirable conduct by participants , coaches and fans.

·       Develop a program for teaching and promoting good sportsmanship.



Grievance Procedure


While this handbook is designed to address many of the issues that arise during a season we also understand it will not cover all situations.  There will be times when there may be disagreements between the adults involved in a program or between the coach and a participant.  Any participant who has a concern should share that concern with the coach. Any parent/coach conflicts or differences of opinion should be discussed at a mutually agreed upon meeting time.  There will be no conferences before, during or after contests.  Neither the coach nor the parent is prepared to deal with issues during these times.  If a parent needs to address a situation with the coach the following procedure is in place to do so:


1.     Set up a mutually agreed upon time to meet with the coach and inform the coach of the concern.  If the concern is centered around your child, your child should attend this meeting as well.

2.     Concerns should be brought to the coaches’ attention in a respectful manner before discussion with an administrator.

3.     If this meeting does not resolve the issue then a second meeting may be held with the parent, coach, and administrator.